Current Projects           
31AW2342 - ERP-EAM Software Replacement

  Executive Summary
Updated On 01/31/2024
Due Date & time 02/07/2024 at 02:00 p.m.
Bid Instructions Proposals must be submitted online by uploading to this web site. Provide proposal(s) in pdf file format with file sizes no larger than 10 megabytes per file. File names must adhere to the following naming convention: NFTA Proj. No._company name_##_of_##.pdf. Have your proposal information ready prior to beginning an online submission. All proposals submitted online are secure and encrypted until the due date and time. No one can view your proposal prior to that time. When submitting your proposal online please be aware that your session will time out if not submitted within 45 minutes.
Project Involves Design
Proposals From Design Consultants
Type of Facility Municipal/Government
Posted in NY
Location MTC
181 Ellicott St
Buffalo, NY 14203
Estimate $2,500,000.00
Description This Request for Proposals (“RFP”) invites a consulting services proposal for services as set forth within. These services may be modified during contract negotiations between the Consultant and the NFTA. The Consultant is encouraged to use its previous knowledge and experience to develop a Proposed Scope of Work and a time schedule for completion within the constraints identified.

The NFTA is seeking a qualified firm to provide consulting services related to NFTA’s need to replace an existing Enterprise Resource Planning (ERP) and Enterprise Asset Management (EAM) software that will be no longer supported by the developer. The project shall replace the current ERP and EAM software, by Hitachi Energy USA Inc. and Ellipse version 9.0.xx. Both the software hosting and administration is contracted out to a third party and serves approximately 200 active users. However, that number will grow with the adoption of a new system.

Services include project management, ERP/EAM project staffing, developing and documenting existing and proposed functional and data workflows, Evaluation of new & existing requirements, ERP/EAM alternative assessment, SOW preparations/RFP specifications, independent cost estimates, technical support during the vendor selection/procurement process and contract negotiations, and implementation monitoring & commissioning.

All questions shall be submitted in writing no later than January 17, 2024 by 2:00PM.

The contact person for this procurement is Zahidul Islam, Project Manager, 716.855.7378,
email: zahidul.islam@nfta.com. The contact person for questions regarding the website is Roger Lindstrom, (716) 855-7389, e-mail roger.lindstrom@nfta.com.
  Bid Documents
Review Bid Docs at 181 Ellicott Street
Buffalo, NY 14203
Engineering Offices 7th Floor
Cindy.Cirbus@nfta.com
Buy Bid Docs at The Request for Proposals (RFP) may be examined in the 7th Floor Conference Room, 181 Ellicott Street, Buffalo, New York 14203. Copies of the RFP are available at no charge and shall be requested from Cindy Cirbus at 716-855-7342 or fax 716-855-7447 and can be downloaded from the Authority's Engineering website at www.nftaengineering.com. The RFP may be picked up Monday through Friday from 8 a.m. to Noon and 1:00 p.m. to 3:30 p.m., or sent via courier billed to the requester. Document Holders shall register “on-line” at the Authority's Engineering website at www.nftaengineering.com under this Project prior to obtaining the RFP.
Cindy.Cirbus@nfta.com
Web Site Link www.nftaengineering.com
  Resources
Owner NFTA
zahidul.islam@nfta.com
Designers
Special Instructions Proposals will be accepted via online (electronic) submission only.
Paper proposals will not be accepted.

Proposal shall be submitted on the NFTA Engineering website at www.nftaengineering.com.

All questions shall be submitted in writing no later than January 16, 2024 by end of business day.

The contact person for this procurement is Zahidul Islam, Project Manager, 716.855.7378,
email: zahidul.islam@nfta.com. The contact person for questions regarding the website is Roger Lindstrom, (716) 855-7389, e-mail roger.lindstrom@nfta.com.

Proposals are preferred in a .pdf format in files no larger than 10 MB. File names must adhere to the following naming convention:
31AW2342._company name_##_of_##.pdf
For example: If the electronic proposal is 15MB in size, it will have to be separated into two files each no larger than 10MB. The file name for the first file would look like the following example:

##AA####_XYZ Consultants_01_of_02.pdf

Proposals received after the date and time specified above for opening shall be considered late proposals and, therefore, shall not be opened and/or considered for award.

A Pre-Proposal Conference is scheduled for 2:00 p.m. on January 10, 2024 via Microsoft Teams meeting.

Contact Stephan Monpremier via email (Stephan.Monpremier@nfta.com) for Microsoft Teams pre-proposal meeting invite.
Posted by
Roger Lindstrom  of NFTA
181 Ellicott St. Buffalo, NY 14203
(716) 855-7389  Office
(716) 855-7447  Fax
Send email roger.lindstrom@nfta.com
Go to Web site www.nfta.com
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